Bids & Proposals

Advertisement for Bid - Construct Taxilane - Machias Valley Airport

Start Date: April 03, 2024
End Date: April 18, 2024
Type: Requests for Proposals (RFP)


Machias Town Office

17 Stackpole Drive

Machias, Maine 04654

PH: (207) 255-6621

NOTICE IS HEREBY GIVEN, that sealed bid proposals are sought and requested by the Town of Machias for the following Contract:

(170’ X 25’)


Sealed bids for the Construct Taxilane – Phase I (170’ x 25’) at the Machias Valley Airport will be received by the Town Manager at the Town Office, 17 Stackpole Drive, Machias, ME, until Thursday, April 18, 2024 at 4:00p.m. local time, where all bids will be publicly opened, read aloud and will be broadcast publicly via Zoom and posted to the Purchasing website under Audio Recording. See Below for information to call into Zoom Bid Opening:

Zoom Virtual Bid Opening Information:

Find your local number to dial in: Meeting ID: 886 2197 9707

Join Zoom Meeting:

Bids submitted after this time will not be accepted. Bids must be submitted in a sealed envelope clearly marked “Construct Taxilane – Phase I (170’ x 25’), at the Machias Valley Airport, AIP Project No. 3-23-0029-XX- 2024”.

The proposed work may include but is not necessarily limited to: The construction of the 170’ x 25’ Taxilane I; including erosion control, unclassified excavation, rock excavation, grading, edge reflectors, storm drainage, installation of subbase and base gravels, paving, marking, as well as other ancillary items.


Please take notice:

  1. Any bid received at the Town of Machias Office after 4:00 p.m. on the due date will not be considered.
  2. Bids received via facsimile or electronically will not be considered.
  3. Bid proposals must be submitted in duplicate (one original and one exact copy).
  4. The Town reserves the right to reject any and all bids submitted and to waive any informality.

An on-site walk-through will be held at the Machias Valley Airport on Wednesday, April 10, 2024 at 10:00 a.m. local time. A virtual pre-bid meeting will be held on Wednesday, April 10, 2024 at 2:00 p.m. local time, via Zoom meeting. Representatives of Owner and Engineer will go through the project’s scope of work and be available to discuss the project as well as any bidder questions. Bidders are strongly encouraged to attend and participate in the conference as well as visit the site. Please contact Garrett Organek, of DuBois & King at gorganek@dubois- for any questions regarding the virtual pre-bid meeting. Engineer will post such addenda as Engineer considers necessary in response to questions arising at the conference at the following website: https://www.dubois- Oral statements may not be relied upon and will not be binding or legally effective. See below for information to call into the Zoom virtual pre-bid meeting:

Zoom Virtual Pre-Bid Meeting Information:

Find your local number to dial in: Meeting ID: 873 7784 1206

Join Zoom Meeting:


All Requests for Information (RFI) must be submitted to the Engineer no later than Friday, April 12, 2024 at 5:00 p.m. and should be directed to Garrett Organek at

Plans, Specifications and Proposal Forms may be viewed and PDF sets of the Contract Documents and Bid Forms will be available beginning Wednesday, April 3, 2024.


Plans, Specifications, and Proposal Forms may be examined at:


Town of Machias, 17 Stackpole Drive, Machias, Maine 04654 (;

Construction Summary of Maine, 734 Chestnut Street, Manchester, NH 03104 (;

Copies of the Drawings and Contract Documents, and addendums (if issued) will be available for examination and downloading beginning on Wednesday, April 3, 2024 for a non-refundable fee of $50.00 at the following website under the Project Name: “Construct Taxilane – Phase I (170’ x 25’)”:


Once the bidder requests plans via the above website, an email will be sent to the email address provided containing a link to download the bid documents and plan set. Printed Bidding documents are available for a non-refundable fee of $50 per set and $25 shipping cost per set.

Addendums and other additional or revised Contract Documents will be available on the website ONLY and it is the Bidder’s sole responsibility to check the website for additions or revisions up to the day prior to the due date for the proposal listed above. Addendums and other additional or revised Contract Documents will not be transmitted directly to Bidders or Plan Holders.

Bid security in the amount of at least five percent (5%) of the total bid must be submitted with the Bid. The bid security may be either a certified check or a proposal guaranty bond executed by a surety company authorized to do business in the State of Maine. Bid security shall be made payable to the Town of Machias. Late bids, unsigned bids, facsimile bids, electronic, or bids submitted without security will not be considered.

The successful bidder must provide a 100 percent Performance Bond, and a 100 percent Labor and Materials Payment Bond, and begin execution of this contract within five (5) calendar days following the Notice to Proceed.

Construction under this contract will be funded by Federal Grant under the Airport Improvement Program (AIP) and will be subject to all applicable requirements of the U.S. Department of Transportation / Federal Aviation Administration and the Maine Department of Transportation. Award of all contracts will be contingent upon receipt of Federal funding under the AIP.

Wages paid to employees must comply with the minimum established by U.S. Department of Labor Wage Determination and CH 149, § 26-27D, M.G.L. The contractor must comply with the Davis-Bacon Act, Anti- Kickback Act, the Occupational Safety and Health Act, the Contract Work Hours and Safety Standard Act, Title VI of the Civil Rights Act of 1964 and Executive Order 11246.

The Town of Machias has an approved Disadvantaged Business Enterprise (DBE) program for Airport Improvement projects which the successful bidder must comply with, the specific goals for this job being listed within the contract documents. The goal for utilization of DBE for this project shall be 3.2% of the total dollar value of the prime contractor’s bid.

The Town of Machias reserves the right to reject any, and all proposals, to waive any technical or legal deficiencies, and to accept any bid that it may deem to be in the best interest of the Town of Machias and the Machias Valley Airport.









William Kitchen Town Manager

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