Bid Notice - Ditching and Culvert replacement – West Freeman Road, Freeman Township, Huff Road, Freeman Township and Center Road Madrid Township, Franklin County

Start Date: May 01, 2025
End Date: May 27, 2025
Type: Requests for Proposals (RFP)
Phone: (207) 305-5674
Email: Robert Lighbody
More Information: Click Here

SUBJECT:    Invitation to Bid – Ditching and Culvert replacement – West Freeman Road, Freeman Township, Huff Road, Freeman Township and Center Road Madrid Township, Franklin County

The Franklin County Commissioners, 120 County Way, Suite 4, Farmington, Maine are requesting sealed bid proposals for Ditching and Culvert replacement on the following roads in Freeman Township and Madrid Township, in Franklin County.

Scope Of Work:

Shoulder/ Ditching Specifications:
•    Shoulder width will be maintained and repair any damage from water erosion.
•    Shoulders will be graded at a slightly steeper cross slope to provide positive drainage to the ditch.
•    If possible, all slopes will be no steeper than 3:1.
•    The depth of the ditch should be a minimum of 18", where practical, below the gravel base or follow the original ditch depth when constructed to maintain water flow to existing cross culverts and for  water cutouts.
•    The width of the bottom of the ditch will be a minimum of 18" wide between the front slope and back slope, v-ditch should be avoided.
•    No gravel/sod berm or windrow will be left in between the road and the ditch slope.
•    Avoid any inconveniences to residents without prior notice given to them.
•    The contractor will use proper warning signs in and around the work area.  Minimize lane closures during construction. 
•    All unstable ditches and slopes will be properly protected against erosion according to MDEP best management practices.  Any exposed soil shall be stabilized with hay mulch at the end of the workday.       The contractor must be a Maine DEP certified contractor in Erosion and Sedimentation Control practice.
•    All work will be performed under the direction of the Road Supervisor.
•    Contractor shall identify culverts or obstructions before work begins.
•    The contractor will call Dig Safe before any work begins and provide the county with the dig safe permit number.
•    A machine must have a hydraulic ditching bucket and not be any larger than a 23-ton excavator and no smaller than an 18-ton Excavator.  The contractor shall avoid sharp turns on the hot top and avoid         damage to the surface.

West Freeman Road, Freeman Township:

a.     Replace (3) 40’ long CMP cross culverts with new 18” dia. HDPE culverts 
b.     Replace (2) 40’ long CMP cross culverts with new 24” dia. HDPE culverts 
c.     Replace (1) 40’ long CMP cross culverts with new 30” dia. HDPE culverts 
d.     Replace (1) 40’ long CMP cross culverts with new 36” dia. HDPE culverts 
e.     Replace (2) 40’ long CMP driveway culverts with new 18” dia. HDPE culverts 
Note:  New Culvert installation will have to be coordinated with contractor performing ditching along wet Freeman Road.   

Huff Road, Freeman Township:

a.    Ditch Rehabilitation = 8,580 lf  
b.    Replace (2) 40’ long CMP cross culvert with new 24” dia. HDPE culverts 
c.    Replace 15” dia. CMP driveway culvert with new 18” dia. HDPE culvert 
d.    Replace 18” dia. CMP cross culvert with new 18” dia. HDPE 
e.    Replace 24” dia. CMP cross culvert with new 30” dia. HDPE 

Center Hill Road, Madrid Township:

a.    Maintenance mowing from Reeds Mill Road, = 3,000 lf required along length of road not re-ditched
b.    Clean out and re-establish ditch turnouts, Ditch Rehabilitation = 8,800 lf 
c.    Replace (5) 40’ long CMP cross culverts with new 18” dia. HDPE culverts 
d.    Replace (1) 20’ long CMP driveway culvert with new 18” dia. HDPE culverts 
e.    Replace (1) 40’ long CMP driveway culvert with new 48” dia. HDPE culverts 

Bids must be received at the Franklin County Commissioner’s Office located at 120 County Way, Suite 4, Farmington, Maine 04938 by 4:00 p.m., on May 27, 2025. The Franklin County Commissioners will review the bids at their regularly scheduled meeting on June 3, 2025, at 10:00 a.m. 

No Pre-bid meeting will be held.  It is the Bidder’s responsibility to visit the areas listed above and confirm the Scope of Work.  

Questions concerning the Invitation to bid can be directed to Robert D. Lightbody, Franklin County UT Road Supervisor via email [email protected] or by phone at (207) 305-5674.  

Franklin County Commissioners reserve the right to accept or reject any or all proposals, should it be in the County’s best interest.