Town of Sabattus - 2025/2026 Winter Sand Bid
Start Date: July 23, 2025
End Date: August 05, 2025
Type: Requests for Proposals (RFP)
2025-2026 WINTER SEASON
REQUEST FOR WINTER SAND BIDS
Notice to Bidders
The Town of Sabattus, Maine is requesting sealed bids to provide winter sand in compliance with the attached specifications, terms, and conditions to the Town of Sabattus. Prospective bidders are advised to read this information carefully prior to submitting a bid.
The “2025-2026 Winter Sand Bid Form” must be mailed or hand delivered in a sealed envelope clearly marked “Winter Sand Bid” and received on or before Tuesday, August 5, 2025, at 12:00pm (noon) at the following address:
Town of Sabattus
“Winter Sand Bid”
Attn. Raquel Welch-Day, Town Manager
190 Middle Road
Sabattus, Maine 04280
Bid Packages will be opened publicly in the Town Manager’s office at 12:05pm on Tuesday, 8/5/25 and read aloud. Upon determination by the Town Manager and Road Foreman, the lowest qualified bid will be presented to the Board of Selectmen on the evening of Tuesday, 8/5/2025, for approval at their regularly scheduled meeting (beginning at 6:30pm).
**Sand must be available for delivery or pick up beginning Tuesday, 09/09/2025**
**Multi year contracts encouraged**
General Requirements
The Town of Sabattus is seeking per-yard bids for the purchase of 3,000 yards of winter sand. The Town is requesting a bid price per yard for delivery of the sand to the Town of Sabattus sand storage facility.
*No Trailer Dumps Accepted*
Specific Requirements
All proposals will be required to meet or exceed all of the conditions, standards, and requirements contained below:
- Winter sand gradation requirements: (100% passing 3/8”- 80 to 100% passing #4-0 to 35% passing #50- 0 to 5% passing #200)
- Sand must be free of any foreign materials such as sod, sticks, roots, etc. Successful contractor will supply a gradation sample prior to product acceptance.
- These conditions, standards, and quality of the sand MUST BE CONSISTENTLY MAINTAINED throughout the entire delivery process. If not rectified, the contract will be terminated, and the Town will seek an alternative supplier.
Selection Process
The Town Manager and Road Foreman will review and choose the vendor that most closely suits the needs of the Town. The Town reserves the right to accept or reject any and all proposals at its sole discretion. Proposals will be judged in the selection process relative to their performance in the following areas:
- Conformance with ALL submission requirements
- Respondent’s ability to supply the material as described
- Reference checks and previous history with the Town
- Overall cost
- Availability for first half of delivery beginning Tuesday, September 9, 2025
- Availability for second half of delivery by Friday, October 10, 2025
2025-2026 Winter sand Bid Form
Company Name: ________________________________________________
Primary Contact Name (Please Print) ________________________________
Address: _______________________________________________________
City: _____________________________ Zip Code: _____________________
E-mail: ___________________________ Phone: _______________________
I agree to offer the materials as requested as specified at the price stated below, under the terms stated, and in strict accordance with all requirements contained in the Request for Winter Sand Bids which has been read and understood, and all of which is made part of this proposal.
Bid Prices (Be sure to fill out both options, if applicable)
- $_____________ per yard for 3000 yards, or equivalent tonnage, if hauled by the ton, processed and delivered to Sabattus Public Works sand storage facility.
*The Town reserves the right to choose whether to have the sand delivered by the contractor, or for the Sabattus Public Works (SPW) crew to haul the sand, based upon overall total cost and SPW crew workload.
By (Signature)_______________________________ Date _______________________
Print Name _________________________________ Title ________________________
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