Municipal Career Center

City of Portland - Vital Records Clerk

Start Date: June 03, 2024 | End Date: September 27, 2024
County: Cumberland County
Job Type: Clerk

VITAL RECORDS CLERK – Full Time (37.5 hours per week)

City Clerk's Office

The City Clerk's Office is looking for a vital records clerk to join their team! This position will be involved with complex and confidential duties issuing birth, marriage, and death certificates, fishing and hunting licenses, marriage licenses, dog licenses, while handling high volume of telephone calls and mail-in requests. Additionally, this role will assist with Election related duties as needed.

The ideal candidate will be:

  • Energetic, detail oriented, organized, customer friendly, computer literate and have the ability to juggle multiple tasks.
  • Must also have excellent written and oral communication skills.
  • Must be able to climb a step ladder and retrieve heavy (up to 20 lbs.) volumes of records from vault.
  • Must be able to work with a diverse population, including language diversity
  • Must be able to qualify as a Notary Public within 60 days of hire.
  • Must be a U.S. citizen
  • Overtime hours, that may include evening and weekend work, may be required during petition verification and elections.

Applications accepted until filled
Offers of employment are contingent upon the completion of a satisfactory criminal background check.

Salary & Benefits:

CEBA – Grade 10 - Salary range starting at $19.85 /hour.
The City of Portland prides itself on its outstanding benefits and collegial and mission-driven work environment.
City benefits include:

  • Thirteen paid holidays
  • Free employee health insurance with the completion of wellness incentives
  • Sick, vacation, and personal leave
  • Life, dental, vision and income protection insurances
  • Choice of retirement plans, including a pension plan
  • Use of City recreation facilities
  • Discount on professional development programs through USM and Thomas College

To Apply, Click Here: 

If you need assistance or accommodation in the application process, please contact Shae Gonzalez (City of Portland Recruiter) at or 207-874-8649

The City of Portland is strongly committed to diversity in its workforce.
Women and Minorities are encouraged to apply.
We are an Affirmative Action/Equal Employment Opportunity employer.

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