Executive Assistant- City of Lewiston

Start Date: July 30, 2025 | End Date: August 14, 2025
County: Androscoggin County
Job Type: Other
More Information: Click here

Accepting applicants for EXECUTIVE ASSISTANT with the City of Lewiston. Applications are available from the Human Resources Department or online at www.lewistonmaine.gov.

GENERAL INFORMATION:           Department:    Administration

Barg. Unit:       Non-Union

Status:             Full-Time, Non-Exempt (37.5 hours/week)

Schedule:        Follows current City Hall employee schedule

Grade:             5 ($27.44-$40.14/hour)

SUMMARY: Works under the immediate direction of the City Administrator and Deputy City Administrator. Provides administrative assistance to City Administration personnel. Performs a range of administrative, special event-project oversight and office support functions. Serves as first point of contact for City Administration and carries out other functions as directed.

EDUCATION AND EXPERIENCE: Associates degree is preferred or up to two years related experience and/or training; or an equivalent combination of education and experience.

WORK ACTIVITIES: Perform office functions including oversight of office supplies, inventory, purchasing, and reconciliation of monthly financials for all administrative transactions. Serve as the receptionist for all Executive Suite offices and act as a primary agent for incoming calls. Schedule appointments and meetings as requested; oversee the coordination of conferences, luncheons, speaking engagements and other activities for City Administration. Perform payroll clerk duties and provide oversight of City Hall mailroom functions. Oversee and assist with a variety of special projects and events, at the direction of City Administration. Manage the organization and completion of all paperwork and billing associated with event applications to ensure thoroughness and compliance, including required council meeting agenda information with oversight from the Deputy City Administrator. Schedule use of A-Frames at three locations for non-profits. Provide administrative support to the Deputy City Administrator regarding Unions and Freedom on Information requests. Track budgetary expenses and income. Perform other duties as assigned.

Submit application with complete resume directly to the Department of Human Resources, City Hall 27 Pine Street Lewiston, ME 04240. Additional Human Resources contact information for email and fax submissions is available at lewistonmaine.gov > Human Resources > Terri-Lynn Bechard

Application deadline is August 14, 2025.  Only interviewed candidates will be notified. Prospective candidates MUST submit all required documents (cover letter, resume and City of Lewiston Job Application) at time of application. Incomplete position inquiries, including those without accurate contact information, will be rejected.