Penobscot County - Clerical Specialist II - Restitution

Start Date: June 10, 2025 | End Date: June 24, 2025
County: Penobscot County
Job Type: Other
More Information: Click here

Job Title:  Clerical Specialist II

Hours:  Full-Time (40 hours per week)

Department:  District Attorney’s Office

FLSA Status: Non-exempt (hourly)

Reports to:  Office Manager and District Attorney

Pay Scale:  $21.59-$23.01/hour

Posting Date: June 10, 2025

Closing Date: June 24, 2025 or until filled

How to Apply: Submit application, letter of interest and resume to [email protected] or: 

Penobscot County

Attn:  Human Relations

97 Hammond Street

Bangor, ME  04401

Applications can be found at: https://www.penobscot-county.net/employment or the Administration Office located on the 1st floor of the County Administration Building, 97 Hammond Street, Bangor.

Job Summary:  The Clerical Specialist II – Restitution is responsible for performing general clerical duties related to the functions and responsibilities of the Penobscot County District Attorney’s Office under the general supervision of the District Attorney.  The District Attorney’s Office operates according to the Maine Rules of Criminal Procedures. A Clerical Specialist II – Restitution is also responsible for entering payments, preparing deposits, processing payout letters and preparing motions. In absence of Office Manager, the Clerical Specialist II – Restitution may be assigned responsibilities of the Office Manager.

General Expectations:

• Be committed to the mission of the County.
• Work as a member of a team in the performance of duties.
• Be kind but firm with members of the public via phone and in-person.
• Attend work regularly, be punctual for scheduled work and use time appropriately.
• Work in harmonious relationships with all county staff and community.
• Perform duties in a conscientious, cooperative manner.
• Perform required amount of work in a timely fashion with a minimum of errors.
• Organizational skills and attention to detail are a must.
• Be neat and maintain a professional appearance in office and in court.
• Possess a valid Maine Driver’s license.
• Understand and work within Penobscot County Government and District Attorney’s Office Policies and Procedures.
• Work collaboratively as a member of a team with various groups of staff and elected officials depending on the issue addressed.
• Accept shared responsibility with other team members to successfully accomplish goal of each team of which he or she is a member.
• Assure quality in work performed in order to facilitate the delivery of quality services.
• Maintain confidence and protect the County by keeping information concerning clients and County operations confidential.

Essential Duties/Responsibilities:  

• Greets and screens visitors to the office referring them to the appropriate staff members.
• Follows up on the cases by tracking them and entering new information into the computer (Justware System)
• Enter Payments and prepare deposits.
• Process payout letters.
• Use a vouchering system to clear payments.
• Prepare files for court.
• Update restitution files.
• Set up new restitution cases.
• Enter specific information into a database and file with the state of Maine.
• Reconcile bank statements with an online payment portal and Justware.
• Prepare court documents and letters.
• Interact with the Department of Corrections and the courts.
• Ability to prioritize and prepare files in a timely manner.
• Maintains professional and technical knowledge by attending educational workshops; establishing personal networks; participating in professional societies.
• Contributes to team efforts by accomplishing related results as needed.
• Follows all County and Department personnel policies.
• Fulfills job function by participating as an active member of training; participating on county task forces and performing other responsibilities as assigned.
• Performs other duties as requested by the District Attorney and the Office Manager.

Special Assignments:

In absence of Office Manager, the Clerical Specialist II – Restitution may be assigned responsibilities of the Officer Manager.

Special Assignment to be assigned once candidate is selected.

Knowledge/Skills/Experience required:

High School diploma or equivalent required. Degree in accounting is preferred. Five (5) years of bookkeeping/accounting or similar experience. Two (2) years working in a financial related field required.  Proficiency in Microsoft Office is required, use of Justware is preferred. Proficiency is use of all standard office equipment is required. Knowledge of the criminal justice procedures is preferred, and the ability to handle highly confidential information is required. Ability to effectively communicate with the public is required. Ability to work in a team setting with commitment to high level of customer service is required.  Must be able to multi-task, prioritize and work under pressure with accuracy and alertness to meet deadlines.  Must pass a full criminal and motor vehicle background check.

Work Environment:

The work environment characteristics described here are representative of those the incumbent encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Usual office conditions are present.  Noise level is usually quiet. Providing courier service for the office sometimes required. Can be a stressful environment as a result of having to meet tight statutory deadlines.

Physical Demands/Conditions/Requirements: 

The physical requirements described here are representative of those that must be met by the Incumbent to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit for extended period of time, talk, hear, bend, and reach overhead.  The employee is occasionally required to stand, walk and use hands to finger a standard computer keyboard, push & carry objects, use a computer, mouse, typewriter, telephone, copier, and other standard office equipment. Must be able to attend work on a regular basis.

The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, and the ability to adjust focus.

Penobscot County provides equal opportunity to all qualified employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.