Somerset County - RFP for Lexington Cemetery Paving Project

Start Date: May 16, 2025
End Date: August 16, 2025
Type: Requests for Proposals (RFP)
Phone: 858-1813
Email: [email protected]

(Submission Deadline 2:00 Wed. June 18, 2025)

Request for Proposal: Lexington Cemetery Paving Project

Somerset County (for the Lexington Cemetery Association) is requesting proposals for the paving of a parking area between the Long Falls Dam Rd and the Cemetery fence. The entire area will be approximately 542 sq. yds (estimated 46 cubic yds) It measures approximately 610’ x 8’. The Highway Opening Permit #156139 has been received by the County.

Contact Wright Pinkham (1480 Long Falls Dam Rd, Lexington) (207-628-2916) for questions on the project site.

1. Scope of work to be performed by the Contractor.

1. The ground will need to be prepared for paving. This will include removing the sod, adding any needed gravel (2 inches estimated), leveling prior to paving.
2. Grind a joint along the matching edge of the Long Falls Dam Road.
3. Pave the area with 2 inches of ¾ base asphalt, apply tack and add 1 inch of 3/8 surface asphalt
4. This new pavement needs to have a 2% cross slope for proper drainage.

5. All work shall be done between June19, 2025 and October 1, 2025

Proposals are due in a sealed envelope by 2:00 PM on June 18, 2025, mailed to:

Somerset County

Attn.: Tim Curtis, County Administrator

41 Court Street

Skowhegan, ME  04976

The bids will be opened at the Commissioner’s meeting of June 18, 2025 at 3:00 PM. Project will be awarded on June 18, 2025 at the Somerset County Commissioners’ meeting at 3:30 PM.

Contractor Agreement

1. Independent Contractor: Throughout the performance of this project you are acting as an independent contractor and not as an officer, employee or agent of County of Somerset. Additional personnel needed by you to fulfill your duties under this project shall be employed or retained by you, and you are solely responsible for complying with all applicable state and federal laws including but not limited to workers compensation law, employment security law and minimum wage law. As an independent contractor, you are responsible for maintaining your vehicle and equipment in a safe and legal condition.
2. Insurance: The contractor awarded the project agrees to maintain, throughout the term of the project, a minimum of $1,000,000 for liability coverage and sufficient coverage for automobile insurance until the work is completed and accepted by County Commissioners. This shall include coverage for personal injury, death and property damages resulting from your acts or omissions in the performance of this contract. You further agree to furnish the County Commissioners with certificate of insurance within ten (10) working days after receipt of notice of acceptance. The Contractor agrees to name Somerset County as an additional insured on all applicable insurance policies. 
3. Bonding:  Pursuant to MRSA Title 14§871 (3), if the contracted amount is over $100,000, the contractor is required to furnish a progressive payment and performance bond satisfactory to Somerset County in the sum of 100% of the contract price. The County Commissioners are authorized to set reasonable standards to insure the best interest of Somerset County.
4. Warranties: The contractor guarantees that the work to be done under this project and the materials to be furnished by the supplier for use in the construction of the same shall be free from defects or flaws for a period of one year from date of completion.
5. Indemnification: The Contractor agrees to hold Somerset County harmless from any claim for death, injury, property damage or other loss which may result from the Contractor’s acts or omissions in the performance of the contract. In the event that such claim is made against the County, the Contractor shall pay any legal fees incurred to defend  Somerset County, and the Contractor shall pay any amount (indemnify) for which we are held liable.
6. Bills and Claims: As an independent contractor, you are responsible for all bills and claims for labor, material, equipment, fuel and other items which are incurred in the performance of this contract. The County of Somerset will not pay such bills or claims.
7. Assignment: The Contractor may not sell, transfer or otherwise assign duties under this project to any other person or entity without the written consent of the Somerset County Commissioners.
8. Supervision and Control: As an independent contractor, you have the right and duty to supervise your own employees, agents and equipment. The County Commissioners and / or their designee have the right to inspect your activities under this project and will notify you of problems, inadequacies or non-performance.
9. Breach of Contract: If you fail to perform according to the terms of this contract in the time and matter specified, that failure is a breach of contract. In the event of a breach, the County of Somerset shall provide you with a written notice stating the nature of the breach and the amount of time you have to perform or complete the work. In the event that you are unable or unwilling to perform your duties in the time stated in the notice, the County Commissioners have the following options:

• Terminate the Contract: We may terminate this contract by sending you a written notice of the reason for termination. You will be paid for all work which is satisfactorily done by that time, but the remainder of the money due under this contract may be used to hire another contractor to perform the work.
• Substitution: We may hire a substitute contractor to perform your duties for any period of time we deem necessary. This substitute will be paid with the money due to you (but unearned) according to the payment terms established (See Section 9).
• Other Remedies: We may also seek any other legal or equitable remedy available to enforce this contract. In the event that we bring suit against you to enforce this contract, and prevail on our claim, you will reimburse our costs and attorney fees incurred in that action.

10. Termination by Mutual Agreement: The Parties may agree in writing to terminate this contract.