City of Portland - Intern - Archives Assistant Intern

Start Date: September 16, 2023 | End Date: December 29, 2023
County: Cumberland County
Job Type: Public Works

ARCHIVES ASSISTANT INTERN - ENGINEERING ARCHIVES

Department of Public Works

Overview and Responsibilities:  The City of Portland’s Department of Public Works Engineering Section is seeking an intern for the position of Archives Assistant.  The Intern will have the opportunity to work in an archive that is moving from a mixed analog/digital form to the modern digital archive world.  The work would be hands-on both cataloging, scanning and working with the department’s engineers and surveyors, and with the general public answering questions, researching and finding old and new plans and drawings for their projects.  The intern will work under the supervision and mentorship of the Engineering Archivist. 

Required Knowledge, Skills, and Abilities:  Applicant must be enrolled in a graduate program or a recent graduate with a significant emphasis in archival management/studies.  Work experience in research or in a library setting is a plus.  Applicant should have a GPA of 3.0 or higher.  Ability to work carefully and with attention to detail.  Ability to work equally well independently and with supervision.  Ability and willingness to understand the mission of the Engineering Division and Archive and to follow all procedures and policies related to security and collection care.  Ability to interact with the public and others in a friendly and informative manner.  Ability to take adapt to on-the-fly changes in project or research request, as part of the daily work flow.  Must be able to alternate frequently between being in a stationary position and moving around, using a step stool/ladder, and reaching for objects in the vault.  Applicants should be able to constantly operate desktop computers (both at sitting and standing work stations).  Frequently transport objects up to 10 pounds and occasionally transport boxes or objects weighting 40 pounds in order to do work. 

Preferred Proficiencies:  Experience with Microsoft Excel and Access and with data entry.  Experience with Google Workspace office productivity applications.  Understanding of the unique requirements of handling drawings, plans and maps, on various mediums – from linen and paper to Mylar.  Basic understanding of, and ability to read engineering drawings plans and maps.  Experience using large format scanners a plus. 

Rate of Pay:  $18.50-$20.00 per hour for 37.5 hours per week (depends on level of experience). 

Duration of Internship:  13 weeks starting in October and ending in January. 

Schedule:  Monday thru Friday, 7:30 AM to 3:30 PM, half hour lunch. 

Location:  Department of Public Works, 212 Canco Road, Suite B, Portland, Maine 04103. 

Application Process:  Please complete the City of Portland Online Application form and upload cover letter and resume materials - See Link Below - or visit our website at  www.portlandmaine.gov/Jobs  and click on Current Job Opportunities to find our posting for the Archives Assistant Intern to Apply. 

To APPLY please click here:  https://selfservice.portlandmaine.gov/ess/EmploymentOpportunities/JobDetail.aspx?req=388&sreq=2&form=1400&desc=ARCHIVES%20ASSISTANT%20INTERN-ENGINEERING%20ARCHIVES

Accepting applications until vacancy is filled.  

The City of Portland is strongly committed to diversity in its workforce.

Women and Minorities are encouraged to apply.

We are an Affirmative Action/Equal Employment Opportunity employer.

For questions contact Human Resources by email at jobs@portlandmaine.gov or 207-874-8624. 

City Job Opportunities Website:  www.portlandmaine.gov/Jobs.